Open Records Request

CITY OF STAMPING GROUND

OPEN RECORDS POLICY

Pursuant to KRS 61.876(1), the purpose of this policy is to share information required by the Open Records Act (KRS 61.870 to KRS 61.884) and the process by which a “Resident of the Commonwealth” (as defined in KRS 61.870(10)) may submit an open records request to the City of Stamping Ground, Kentucky (the “City”).

Principal Office and Regular Office Hours

The City’s principal office is located at City Hall, 3374 Main Street, Stamping Ground, KY 40379. City Hall is open Monday through Friday, except holidays, from 8:30 AM to 4:30 PM.

Official Records Custodian

The official custodian of the City’s public records is the City Clerk. The mailing address for the City Clerk is City Clerk’s Office, P.O. Box 29, Stamping Ground, KY 40379. The City Clerk’s email address is: cityofstampingground@gmail.com. The City Clerk’s phone number is 502-535-6114.

Fees Charged for Copies

The fees charged by the City for copies of non-exempt public records are set forth in the “Fee Schedule” which is attached hereto as Exhibit A and incorporated herein by reference. When fees are applicable, no copies will be released until full payment has been received either in the form of exact change in cash or check or money order made payable to the “City of Stamping Ground, Kentucky” with “ORR – Last Name” in the memo line. If the request is for a commercial purpose, the requestor could be required to prepay for the actual cost of the copies of the non-exempt public records, staff time in creating the copies, and the cost incurred by the City in processing the request for public records.

Submitting an Open Records Request

All requests for copies or to review non-exempt public records in the custody and/or control of the City must be made in writing and in accordance with the requirements set forth in KRS 61.872(2). Only a “Resident of the Commonwealth” (as defined in KRS 61.870(10)) may request to inspect the City’s public records. Requests may be sent by mail, submitted in person, or submitted electronically via e-mail using the standardized Form Developed by the Attorney General. Open records requests may be submitted during the regular office hours for City Hall. If it appears that a request is for a commercial purpose as defined in KRS 61.870(4), the requestor will be asked to provide a certified statement identifying the commercial purpose for which the records will be used.

Fee Schedule

These charges may or may not apply to other City of Stamping Ground departmental responses for records or other copies provided in the normal course of business unrelated to an Open Records request. In special cases where items are not listed and the City incurs actual costs related to making copies, that cost will be estimated and passed along to the requestor. No charge may be levied for staff time related to making Open Record copies unless for a commercial use request or attorney-requested police body camera footage.

Non-Commercial Use Request

Paper copy on 8.5 inches by 11 inches, 8.5 inches by 14 inches, or 11 inches by 17 inches. The first 25 pages are at no charge.